Highly productive people almost always delegate a few tasks to others. That’s because delegation is the way to get more done without sacrificing quality. It also allows you to spend time enjoying your life outside of work and business.
But delegation isn’t always easy. If you’ve never delegated before, or if you’ve delegated in the past only to see poor quality, you may struggle with this concept. So here are a few tips to keep in mind when it comes to delegating….
Start with Training
Delegation almost always involves training the other person. You can’t just hand off fifty tasks to someone else and expect them to be done according to your standards. You have to spend time preparing and instructing your assistants.
This means if you want a sixty-page eBook written, you might need to provide an outline. You should also give your writer a copy of one of your recent eBooks so they can get a feel for your voice and tone.
When you’re first delegating a task, understand that the person helping you may have frequent questions. Don’t dismiss these questions. Instead, take time to personally answer them, explaining your logic.
If your assistant is taking the time to ask questions, it means they value the work they’re doing. They want it to live up to your standards. So be patient and encourage their questions. You may even want to follow up with them every few days to see if they’ve encountered any new questions.
If you’re delegating a lot of work at once, you need to establish the important projects from the others. Remember, your assistant is not a mind reader. She doesn’t know if you want your eBook written first or if the copy for your website should be her top priority.
Don’t confuse your assistant by labelling everything a priority. Instead, clearly number the projects so your assistant never has to wonder what they should be working on.
Once a project has been completed, don’t ignore your assistant. Instead, if the work was done correctly, thank them and praise them for a job well done.
But if there are areas that could be improved, be open and honest about that. For example, you might say, "I love the way you wrote the eBook but, in the future, I want you to include more case studies from customers. I can provide you with these ahead of time."
Ask for Feedback
Feedback is a two-way street. Don’t assume that just because the project looks great, it went off without a hitch. Instead, talk to your assistant. Ask how they think the situation could have been improved.
Did they need a brainstorming session with you to outline the sales page? Could they have used an outline for that short report? Would talking directly to the web developer have been helpful for handling the upload process?
When you get feedback, don’t just listen. Act on it! Show your assistant you value their input by taking their suggestions and using them to improve future projects.
Delegation is one of the best ways to boost your productivity. But you must enter into it with the right mindset. This will help you get more out of your assistant and make the process more enjoyable.